Letter of Permission (LPR)

A Letter of Permission (LPR) allows you to take one or more courses at another university and have them recognized as part of your BCom program requirements.

What is it exactly?

A LPR allows students to take a course at a university with which the University of Ottawa does not have a formal agreement.

For formal agreements already in place with Carleton University and Saint Paul University, please refer to Academic Regulation A-10 – Transfer of Credits.

Who is eligible?

Students who are:

  • Undergraduate or graduate level
  • In good academic standing

You are not eligible if you are on probation, have been withdrawn from Telfer, have an outstanding account balance, or have already completed all degree requirements.

Steps to submit a request

  1. Read all the LPR rules and conditions.
  2. Identify the course from your program that you wish to take elsewhere.
  3. Find an equivalent course at the host university and obtain its course description.
  4. Submit the online application – here.
  5. Reply to the confirmation email within 48 hours (otherwise, the request will be cancelled).
  6. Your request will be evaluated approximately one (1) month before the start of the term.
  7. If the request is approved, you will receive an email at your @uOttawa.ca address with the approved LPR attached.
  8. Once approved, you can register directly with the host university.
  9. Take the course within the University of Ottawa’s term dates (e.g., Spring/Summer session – May 1 to August 31).
  10. The host university must send an official transcript to the University of Ottawa before the specified deadlines (paper version by mail or electronic version accepted).

Important notes

  • Only courses required for your program will be approved.
  • Minimum grade required to receive credits: 60%.
  • Grades from courses taken elsewhere (except for the Carleton Exchange or with Saint Paul) do not count toward your GPA.
  • Without a LPR, no course taken elsewhere will be recognized.
  • If you intend to graduate, the transcript must be sent to us no later than May 15 (spring convocation) or September 15 (fall convocation).

Courses not eligible

You cannot take the following courses by LPR :

Common core courses

  • ADM 1300 / 1700
  • ADM 2381 / 2781
  • ADM 3318 / 3718

Capstone courses

  • ADM 4311 / 4711
  • ADM 4316 / 4716
  • ADM 4317 / 4717
  • ADM 4325 / 4725
  • ADM 4339 / 4739
  • ADM 4340 / 4740
  • ADM 4350 / 4750
  • ADM 4377 / 4777
  • ADM 4964

Restrictions

  • We do not verify course equivalencies before a request is submitted.
  • You cannot take the same course a third time by LPR without having completed an upgrading.

Deadlines

Deadlines to submit a request

  • Spring–Summer : April 15
  • Fall: August 15
  • Winter : December 15

Exception –Athabasca University
(different deadlines due to institutional policies):

  • Spring–Summer: April 1
  • Fall: August 1
  • Winter : December 1

Deadlines to submit the official transcript

Spring–Summer

  • September 15 (if graduating at fall convocation)
  • September 30 (if not graduating at fall convocation)

Fall

  • January 31

Winter

  • May 15 (if graduating at spring convocation)
  • May 31 (if not graduating at spring convocation)

No extensions will be granted.

Withdrawing from a course taken by LPR

You must follow the University of Ottawa’s withdrawal deadlines.

You must withdraw from the course at the host university but also contact This email address is being protected from spambots. You need JavaScript enabled to view it. to have it cancelled.

If you do not withdraw on time, the grade “NC” (No Credit) will appear on your transcript, and you will have to retake the course.

Fees

A non-refundable administrative fee ($68.98) will be added to your uoZone account once the request is approved.

You must also pay the tuition fees with the host university.

Frequently asked questions

  • August 1 for the Fall term
  • December 1 for the Winter term
  • May 1 for the Summer term

 We will send you an email with instructions that requires a response. We will then evaluate your request about one (1) month before the start of the term.

 Once we process and approve your request, the fee cannot be cancelled or refunded.

You can request up to 5 courses. This includes all the courses you are taking both at the host institution and at the University of Ottawa.

A maximum of 50% of your courses.

Processing can take several weeks depending on the volume of requests and the time of year. The estimated time is 20 days.

  • November for the Winter term
  • April for the Summer term
  • August for the Fall term

You must achieve at least 60%.

You must research courses at different institutions and submit the course syllabus for evaluation.

The host university must submit your official transcript by email to This email address is being protected from spambots. You need JavaScript enabled to view it., through MyCreds, or by mail to DMS 1100.

No. The official final grade will not be transferred to your file. You will receive the final grade of CR (Credit) if you pass the course with a minimum grade of 60%. In case of failure, NC (No Credit) will appear on your file.

Yes. For example, courses approved for the Spring/Summer term must start by May 1 and end by August 31.

Unfortunately, extensions cannot be granted. If you believe that meeting the deadlines might be a challenge, it is best not to submit a Letter of Permission request to avoid the risk of receiving an NC (No Credit), which is equivalent to a failing grade