Exams
Exam Regulations
Please consult the Evaluation of Student Learning section of the academic regulations for undergraduate studies, as well as related sections regarding the grading system and academic standing.
The method of exam delivery is fixed and is not subject to change to ensure the integrity of the ADM exam.
The Student Services Centre (SSC) approves and manages the deferred midterm and final exams of undergraduate students for ADM courses.
Professors are responsible for approving absences for all other evaluations in ADM courses. Documents justifying the absence may be requested. Students must follow the procedures outlined in the course syllabus.
Important dates ADM deferred exams
All deferred final exams for ADM courses will take place either during the deferred exam period indicated in the important academic dates deadlines, or during the next regular exam period in which the course is offered.
Deferred ADM midterm exams for Winter 2025 term will be held between March 22nd and 23rd or exceptionally on March 29, 2025.
Procedure for deferring an exam in an ADM course
Students are expected to be available for the duration of a course including the examination period. Dates and deadlines are made available to students in the Telfer School of Management University Undergraduate Calendar well in advance of registration.
Occasionally, students encounter circumstances beyond their control where they may not be able to write a midterm or final examination. Absence from any examination on medical grounds or due to exceptional personal circumstances must be reported by submitting the online DECLARATION of ABSENCE FROM AN EXAMINATION form within the three (3) following working days of the examination, except if extenuating circumstances prevent the student from doing so; these circumstances must be documented.
An Absence Declaration form cannot be submitted more than 5 days before the exam date. Submission of the Absence Declaration Evaluation form and supporting documentation does not guarantee approval of a deferred examination request. The deferral request will not be approved without the submission of the Absence Declaration Evaluation form and supporting documentation if needed.
No supporting documents are required for a first absence from an examination (midterm or final) in a course.
The Telfer School will only allow one (1) opportunity to defer an exam per course. This also applies to midterms for which a weight transfer is possible.
In the case of a second absence from examination (midterm of final) in a course, justification is required with the submission of the online form. If a second absence to and ADM examination is approved, the course will be retroactively withdrawn.
If a deferred exam is granted, it must take place within six (6) months after the end of the term.
For a course from another faculty, please contact the faculty in question and/or the professor. Please refer to the course syllabus
Reason for deferring an exam
Don't use the Declaration form for the following:
- Your absence from a class, DGD or quiz or late submission of an assignment. (Contact your professor.)
- A direct or indirect scheduling conflict. (Please contact us by e-mail,
This email address is being protected from spambots. You need JavaScript enabled to view it. .) - A scheduling conflict due to your membership in a Gee-Gees varsity team. (Please contact us by e-mail,
This email address is being protected from spambots. You need JavaScript enabled to view it. .) - A request for religious accommodations.
Please note that we agree to defer an examination only in the following situations:
Exam conflicts:
- Two exams on the same date and at the same time, or
- Three, 3-hour exams scheduled on the same date, between 8:30 a.m. and 10:00 p.m. that day.
- Take-home exams are not considered within the exam conflicts listed above.
To report a conflict, please contact us by email (
Medical grounds:
Exceptional personal circumstances:
Religious Accommodation:
For a school accommodation for religious observance, please refer to the academic regulation A-5. Religious accommodations.
Anyone wishing to request an accommodation for religious observance for an ADM exam must contact us by email (
It is not possible to receive a religious accommodation during the exam period. Any request for a religious accommodation for an exam received after the exam date will not be approved.
Travel, employment and misreading the examination schedule, desired study time and not attending an in-person exam because you are not in Canada are not acceptable reasons for deferring an examination.
Students who write an examination may not appeal their final grades due to one of the reasons mentioned above.
Other important information
- Depending on the course's deferral policy, you might need to take a deferred midterm or have its weight transferred to the final exam. Check the course syllabus for details.
- If the student requests a retroactive accommodation following an evaluation and because of an episode of illness - physical or mental - that is unforeseeable or recurrent, and related to a known or revealed chronic illness, this case will be examined considering the student’s needs and the particular circumstances duly documented by a medical certificate.
- Students with a history of deferred examinations may be asked to supply additional documentation to support any request for a deferred examination.
- Your graduation will be delayed if you defer an examination in the final term leading up to your Spring or Fall graduation. Deferral of winter examinations may delay your academic performance evaluation. For further information, please consult the Registrar’s Office.
- Your eligibility for financial aid may be impacted if you defer a final examination.
- Deferred examinations may affect registration due to prerequisite and year level restrictions.
- It should be noted that Academic Regulation A-8.1. and A-8.3. does not apply for deferred examinations that are requested.
