The main purpose of a follow up email (thank you letter) is to have a potential employer remember who you are and what the highlights of your discussion were during a meeting or an interview. It is also the place to ask for a second meeting.
A follow up email should:
- Thank the employer for their time
- Highlight specific topics of the previous discussion/meeting
- Ask for the next step
- Be tailored to each employer
Why send a Thank You Email?
- To distinguish yourself from other candidates
- To help maintain positive relationships with employers while they are making hiring decisions
- To demonstrate your courtesy and professionalism to the employer
When do you send a Thank You Email?
- Normally 24 to 48 (maximum!) hours after the interview
What to write in a Thank You Email?
- First paragraph: Thank the employer for the time spent with you; mention the date and time of your interview and the position title for which you were being interviewed.
- Second paragraph: Again, highlight how your skills match the employer’s requirements; mention anything pertinent to the position that you might have forgotten to bring up during the interview, i.e. an experience that is specifically related to the employer’s needs; make sure you also let the employer know that you are still very interested in the position; convey your willingness to provide any additional information to support your application.
- Closing paragraph(s): Express your confidence in your ability to do the job in question; propose future communications, i.e. a follow-up phone call to monitor the status of your application; thank the employer again and finish with a sincere closing, i.e.
- Thank you for your time and consideration.
- I look forward to hearing from you soon.
- I look forward to speaking with you again.
General Example of Letter
Guidance from the Career Centre