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Telfer Executive MBA Alumni Association AGM 2020 Election

Contents:


2020 EMBA AA Nominations and Election Process

  1. The 2013 Constitution provides the Board with permission to form association ad hoc committees, including the ad hoc nominations committee. Accordingly, the current Board of Directors formally constituted a nominations committee composed of Shana Davis, Chair, Nominations Committee, Tim Warland, and Jennifer Hyland. 
    1. The mandate of the 2020 ad hoc nominations committee is to oversee the nomination of a slate of candidates, as well as the elections process regarding the election of four director positions and reelection of two director positions at the May 27, 2020 Annual General Meeting.
    2. Upon completion of this task, the 2020 nominations committee will dissolve.
  2. Nominations
    1. Early Nominations:  If you are interested in becoming a Director, send an email to Jennifer Hyland by April 28th 2020 at This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:
      • The term of office for which you seek election.
      • A picture and short biography
    2. Early Nominations need to be submitted to the committee by April 28th but will be accepted until May 13th, 2020.
    3. Nominations can also be submitted from the floor of the Annual General Meeting and will be accepted under the following conditions:
      • The mover and seconder of the nomination from the floor must be present at the AGM;
      • The nominee must be present at the AGM;
      • The term of office for which the nominee is being nominated must be clearly specified (one year term to 2021 or a two year term to 2022;
      • The nominee must confirm their desire and willingness to serve for the specified term of office.
  3. Four two-year director positions (including two reelections of current Directors) are slated for election to cover the terms spanning 2020 – 2022 The nominees submitted to date are:
    1.  Michelle Robitaille
    2.  Karine Larouche
    3. Claudia Levac
    4. Tanya Horsley
    5. Helen Burgan
  4. Two one-year director positions are slated for election to complete the 2019 – 2021 term of two resigned Directors. The nominees submitted to date are:
    1.  Faysal Sunba
    2.  Hal Hilfi
    3. Gillian Fischer
  5. Two directors can complete the second year of a two-year term from 2019 – 2021 and so are not up for election:
    1. Jennifer Dixon
    2. Andrew Bystryzcki
  6. Biographies of the all nominating committee nominees put forward by May 13th will be posted on-line in advance of the AGM.
  7. The election process will be conducted by the Chair, Nominations Committee of the Board of Directors.
    1. Registration of alumni by name and year of graduation:
      • Registration will be done electronically and take place between 6:15 and 6:30 PM.
      • A list of voters will be compiled by taking attendance prior to the AGM. .
      • The vote will be done electronically.  Ballots will be sent to attendees via link using the Zoom chat function.
      • The election process will use an electronic polling function to gather votes and determine who has been elected for the 2020 Board of Directors.
  8. The procedure for the election of Directors is as follows. The Chair, Nominations Committee will:
    1. Declare the electoral process open;
    2. Read the Report of the nominations committee [slate];
    3. Explain conditions for nominations from the floor;
    4. Call for nominations from the floor;
      • The call will be made three times before declaring the nomination closed.  
    5. In the event the number of nominees is less than or equal to the number of open positions, the Chair, Nominations Committee will register one vote on behalf of the nominations committee representing all Alumni and declare the nominees acclaimed.
    6. In the event of more nominations than available positions, elections will be held accordingly.
      • Election of two 2019-2021 Director positions to complete the 2019-2021 term of resigned Directors:
      • Election of the Two (2) 2020-2022 Directors:
      • Reelection of two (2) existing Directors for a second 2-year term for 2020-2022.
      • Ballots will be prepared electronically with the names of all the nominees and spaces for additional nominations from the floor to be written in.
      • The names of all candidates will be posted.
  9. In the event of a vote [rather than by acclamation] candidates will be given 1 minute to speak to their motivation for running for office emphasizing:
    1. The capabilities they bring to the position; and
    2. Their goals and objectives.
  10. When all candidates have spoken, the vote will take place, and scrutinizers will collect and count the ballots electronically.
  11. The Chair, Nominations Committee will indicate the results of any election will be announced at the conclusion of the meeting.
  12. The Chair, Nominations Committee will then declare the electoral process complete and return the lectern to the Chair of the 2020 AGM.

2020 EMBA AA Resolutions

The following Resolution is put forward to the Annual General Meeting assembly for a vote:  To pass, the motion requires a majority (at least 50% plus 1 vote) of the votes cast to be in favor of the motion.

  • There are no resolutions put forward at this time.

Ballot for May 27, 2020:

Elect Two (2) Directors to complete the final year of two (2) 2019-2021 directorship

Name                                     Yes

  • ______________________       o
  • ______________________       o
  • ______________________       o
  • ______________________       o 
  • ______________________       o   

(In the lines provided above, please add in the name (s) of those nominated from the floor, and place an X in the box adjacent the one director you prefer)

Elect Four (4) Directors to serve a two-year term beginning in 2020 and ending in 2022.

 Name                                      Yes

  • ______________________       o  
  • ______________________       o
  • ______________________       o
  • ______________________       o
  • ______________________       o  
  • ______________________       o
  • ______________________       o
  • ______________________       o                                                               

(In the lines provided above, please add in the name (s) of those nominated from the floor and place an X in the box adjacent the four directors you prefer)

Vote for or against the resolution.

There are no resolutions put forward at this time.

  • In Favor       o
  • Opposed     o

Biographies of Nominations Received:

This section will be updated as nominations are received.


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