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Telfer Executive MBA Alumni Association AGM 2021 Election

Contents:


2021 EMBA AA Nominations and Election Process

  1. The 2013 Constitution provides the Board with permission to form association ad hoc committees, including the ad hoc nominations committee. Accordingly, the current Board of Directors formally constituted a nominations committee composed of Faysal Sunba, Chair, Nominations Committee, Michelle Robitaille, Gillian Fischer, Andrew Bystrzycki, Karine Larouche and Jennifer Hyland. 
    1. The mandate of the 2021 ad hoc nominations committee is to oversee the nomination of a slate of candidates, as well as the elections process regarding the election of four director positions and reelection of two director positions at the May 19, 2021 Annual General Meeting.
    2. Upon completion of this task, the 2021 nominations committee will dissolve.
  2. Nominations
    1. Early Nominations:  If you are interested in becoming a Director, send an email to Jennifer Hyland by April 23rd 2021 at This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:
      • The term of office for which you seek election.
      • A picture and short biography
    2. Early Nominations need to be submitted to the committee by April 23rd but will be accepted until May 4th, 2021.
    3. Nominations can also be submitted from the floor of the Annual General Meeting and will be accepted under the following conditions:
      • The mover and seconder of the nomination from the floor must be present at the AGM;
      • The nominee must be present at the AGM;
      • The term of office for which the nominee is being nominated must be clearly specified (one year term to 2022 or a two year term to 2023);
      • The nominee must confirm their desire and willingness to serve for the specified term of office.
  3. Four two-year director positions (including two reelections of current Directors) are slated for election to cover the terms spanning 2021 – 2023 The nominees submitted to date are:
    1.  Gillian Fischer
    2.  Andrew Bystrzycki
  4. Two one-year director positions are slated for election to complete the 2020 – 2022 term of two resigned Directors. 
  5. Two directors can complete the second year of a two-year term from 2020 – 2022 and so are not up for election:
    1. Tanya Horsley
    2. Michelle Robitaille
  6. Biographies of the all nominating committee nominees put forward by May 4th will be posted on-line in advance of the AGM.
  7. The election process will be conducted by the Chair, Nominations Committee of the Board of Directors.
    1. Registration of alumni by name and year of graduation:
      • Registration will be done electronically and take place between 6:15 and 6:35 PM.
      • A list of voters will be compiled by taking attendance prior to the AGM. .
      • The vote will be done electronically.  Ballots will be sent to attendees via link using the Zoom chat function.
      • The election process will use an electronic polling function to gather votes and determine who has been elected for the 2021 Board of Directors.
  8. The procedure for the election of Directors is as follows. The Chair, Nominations Committee will:
    1. Declare the electoral process open;
    2. Read the Report of the nominations committee [slate];
    3. Explain conditions for nominations from the floor;
    4. Call for nominations from the floor;
      • The call will be made three times before declaring the nomination closed.  
    5. In the event the number of nominees is less than or equal to the number of open positions, the Chair, Nominations Committee will register one vote on behalf of the nominations committee representing all Alumni and declare the nominees acclaimed.
    6. In the event of more nominations than available positions, elections will be held accordingly.
      • Election of two (2) Director positions to complete the second year of 2020-2022 term (of resigned Directors):
      • Election of Four (4) Directors to complete a 2-year term from 2021-2023 which includes two (2) existing Directors nominated for reelection. 
      • Ballots will be prepared electronically with the names of all the nominees and spaces for additional nominations from the floor to be written in.
      • The names of all candidates will be posted.
  9. In the event of a vote [rather than by acclamation] candidates will be given 1 minute to speak to their motivation for running for office emphasizing:
    1. The capabilities they bring to the position; and
    2. Their goals and objectives.
  10. When all candidates have spoken, the vote will take place, and scrutinizers will collect and count the ballots electronically.
  11. The Chair, Nominations Committee will indicate the results of any election will be announced at the conclusion of the meeting.
  12. The Chair, Nominations Committee will then declare the electoral process complete and return the lectern to the Chair of the 2021 AGM.

2021 EMBA AA Resolutions

1. Resolutions                                                                                                                                                                                                                        a) Resolutions may be presented by any member for consideration at the Annual General Meeting, by submitting an email to Jennifer Hyland by April 23, 2021 at This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:                                                                                 i. The text of the proposed resolution                                                                                                                                                                             ii. Background and rationale for the support of the resolution

    b) Resolutions may be accepted at a later date, at the leave of President 

    c) To pass, the motion requires a majority (at least 50% +1 vote) of the votes cast to be in favour of the motion

    d) In the case of an equality of votes, the motion is deemed to have been lost. Lost motions may be reintroduced at a later time.

2. Resolutions Put Forward

The following Resolution is put forward to the Annual General Meeting assembly for a vote:  To pass, the motion requires a majority (at least 50% plus 1 vote) of the votes cast to be in favor of the motion.

  • There are no resolutions put forward at this time.

Ballot for May 19, 2021:

Elect Two (2) Directors to complete the second year of a two-year term from 2020-2022.

Name                                     Yes

  • ______________________       o
  • ______________________       o
  • ______________________       o
  • ______________________       o 
  • ______________________       o   

(In the lines provided above, please add in the name (s) of those nominated from the floor, and place an X in the box adjacent the one director you prefer)

Elect Four (4) Directors to serve a two-year term beginning in 2021 and ending in 2023.

 Name                                      Yes

  • ______________________       o  
  • ______________________       o
  • ______________________       o
  • ______________________       o
  • ______________________       o  
  • ______________________       o
  • ______________________       o
  • ______________________       o                                                               

(In the lines provided above, please add in the name (s) of those nominated from the floor and place an X in the box adjacent the four directors you prefer)

Vote for or against the resolution.

There are no resolutions put forward at this time.

  • In Favor       o
  • Opposed     o

Biographies of Nominations Received:

This section will be updated as nominations are received.

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