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Telfer Executive MBA Alumni Association AGM 2022 Election

Contents:


2022 EMBA AA Nominations and Election Process

  1. The 2013 Constitution, amdended in June 2017, provides the Board with permission to form association ad hoc committees, including the ad hoc nominations committee. Accordingly, the current Board of Directors formally constituted a nominations committee composed of Carole Breton, Chair, Nominations Committee, and Andrew Bystrzycki.
    1. The mandate of the 2022 ad hoc nominations committee is to oversee the nomination of a slate of candidates, as well as the elections process regarding the election of one director position and reelection of three director positions at the May 31, 2022 Annual General Meeting (AGM).
    2. Upon completion of this task, the 2022 nominations committee will dissolve.
  2. Nominations
    1. Early Nominations:  If you are interested in becoming a Director, send an email to Jennifer Hyland by Friday, April 29, 2022 at This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:
      • A picture and short biography
    2. Early Nominations need to be submitted to the committee by Friday, April 29, 2022 but will be accepted until Monday, May 16, 2022.
    3. Nominations can also be submitted from the floor of the Annual General Meeting and will be accepted under the following conditions:
      • The mover and seconder of the nomination from the floor must be present at the AGM;
      • The nominee must be present at the AGM;
      • The term of office for which the nominee is being nominated must be clearly specified (only two-year terms are available for 2022-2024);
      • The nominee must confirm their desire and willingness to serve for the specified term of office.
  3. Four two-year director positions (including the reelections of current Directors) and one one-year position are slated for election to cover the terms spanning 2022 to 2024. The nominees submitted to date are:
    1.  Helen Burgan, EMBA 2019
    2.  Tanya Horsley, EMBA 2018
    3.  Michelle Robitaille, EMBA 2020
  4. Three directors will complete the second year of their two-year term (2021-2023):
    1. Carole Breton
    2. Andrew Bystrzycki
    3. Aidin Kerem 
  5. Biographies of the all nominating committee nominees put forward by Monday, May 16, 2022 will be posted on-line in advance of the AGM.
  6. The election process will be conducted as follows:
    • IN-PERSON and ONLINE registration: 5:15 and 5:45 PM.
    • A list of voters will be compiled by taking attendance prior to the AGM. .
    • Members may vote in person or via an online platform. Details will be shared in the coming weeks. 
  7. The procedure for the election of Directors is as follows. The Chair, Nominations Committee will:
    1. Declare the electoral process open;
    2. Read the Report of the nominations committee;
    3. Explain conditions for nominations from the floor;
    4. Call for nominations from the floor;
      • The call will be made three times before declaring the nomination closed.  
    5. In the event the number of nominees is less than or equal to the number of open positions, the Chair, Nominations Committee will register one vote on behalf of the nominations committee representing all Alumni and declare the nominees acclaimed.
    6. In the event of more nominations than available positions, elections will be held accordingly.
      • Election of Four (4) Directors to complete a two-year term from 2022-2024 and one (1) Director to complete a one-year term from 2022 to 2023 which includes three (3) existing Directors nominated for reelection. 
      • Ballots will be prepared (paper and online ballots) with the names of all the nominees and spaces for additional nominations from the floor to be written in.
      • The names of all candidates will be posted.
  8. In the event of a vote [rather than by acclamation] candidates will be given one minute to speak to their motivation for running for office emphasizing:
    1. The capabilities they bring to the position; and
    2. Their goals and objectives.
  9. When all candidates have spoken, the vote will take place, and scrutinizers will collect and count the paper and online ballots.
  10. The Chair, Nominations Committee will indicate the results of any election will be announced at the conclusion of the meeting.
  11. The Chair, Nominations Committee will then declare the electoral process complete.

2022 EMBA AA Resolutions

1. Resolutions                                                                                                                                                                                                                       

  1. Resolutions may be presented by any member for consideration at the Annual General Meeting, by submitting an email to Jennifer Hyland by Friday April 29, 2022 at This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:       
    • The text of the proposed resolution         
    •  Background and rationale for the support of the resolution
  2.   Resolutions may be accepted at a later date, at the leave of President 
  3.   To pass, the motion requires a majority (at least 50% +1 vote) of the votes cast to be in favour of the motion
  4.   In the case of an equality of votes, the motion is deemed to have been lost. Lost motions may be reintroduced at a later time.

2. Resolutions Put Forward

The following Resolution is put forward to the Annual General Meeting assembly for a vote:  To pass, the motion requires a majority (at least 50% plus 1 vote) of the votes cast to be in favor of the motion.

  • There are no resolutions put forward at this time.

Ballot for May 31, 2022:

Elect Four (4) Directors to serve a two-year term beginning in 2022 and ending in 2024. Elect one (1) Director to serve a one-year term beginning in 2022 and ending in 2023. In the lines provided below, please add the name(s) of those nominated from the floor and place an X in the box adjacent to the four directors you prefer.  

Name                                     Yes

  • Helen Burgan_________       o
  • Tanya Horsley________       o
  • Michelle Robitaille____       o

Vote for or against the resolution.

There are no resolutions put forward at this time.

  • In Favor       o
  • Opposed     o

Biographies of Nominations Received:

Helen Burgan, EMBA 2019

Helen Burgan, EMBA 2019

Helen is a strategic thinker, inclusive leader, and lifelong learner who is known for her: effective and diplomatic communication skills; empathy; and collaborative approach to finding solutions, while honoring each individual’s contribution.

Helen has over twenty years’ public service experience leading in HR strategy and policy development. She is most proud of her achievements as part of an executive-level working group that implemented a Clerk of the Privy Council-led change initiative for her Department. Achieving the EMBA in the autumn of her career allowed a desired pivot to more impactful policy work, and reawakened a lifelong interest in expanding options for inclusive fashion.

Helen is passionate about serving her community. Her experience ranges from advisory committee work on immigrant employment programming to supporting Dress for Success clients. Most recently, in gratitude for her Telfer experience, Helen is serving on the EMBAAA Board of Directors, and is seeking a second term to help bring the Board’s foundational work of 21-22 to fruition.


Tanya Horsley, EMBA 2018

Tanya Horsley, EMBA 2018

Dr. Horsley completed her MBA in 2018 and has served on the Telfer EMBA Board since graduating; she is currently seeking a third term. Professionally, Tanya is the Associate Director, Research at the Royal College of Physicians and Surgeons of Canada and faculty in the School of Epidemiology and Public Health, University of Ottawa. Prior to joining the Royal College, she was a Scientist at the Chalmers Research Institute and completed a Post-Doctoral Fellowship at the Centres for Disease Control and Prevention in Atlanta with a focus on systematic review & meta-analysis.

Dr. Horsley leads an emerging program of research looking at the formalization of integrated knowledge translation for the co-creation, use and influence of research and complex systems of care with a particular focus on multi-stakeholder engagement and organizational contexts. She has authored nearly 80 peer-reviewed publications, and regularly presents at national and international conferences.


Michelle Robitaille, EMBA 2020

Michelle Robitaille, EMBA 2020

Michelle is a multilingual seasoned executive with over 25 years of experience working in the public, private and not-for-profit sectors across a broad range of industries, from science and technology to art and culture. As a business coach and founder of MGR Strategies, she offers leadership and expertise in strategic planning, corporate governance, public affairs, and business development at the national and international levels. As a facilitator, she fosters a collaborative, diverse and inclusive business culture to help organizations and leaders achieve their full potential.

A strong believer in giving back to the community, she is an active board member and experienced fundraiser. She currently serves as President of the Telfer Executive MBA Alumni Association. She also holds senior board positions at Export Outaouais, the Gatineau Chamber of Commerce and Cilex, a not-for-profit technology and innovation accelerator.

Michelle received her Master of Business Administration (MBA) from the University of Ottawa and holds a Bachelor’s degree in Communications and Information Technology from l’Université du Québec en Outaouais. A lifelong learner, she is currently completing her ICF Business Coaching Certification through the Flow Coaching Institute.


 

Telfer Executive MBA Alumni Association Constitution

For Approval at the May 31, 2022 Annual General Meeting

VERSION EFFECTIVE Date AMENDMENTS
Original May 31, 2022 Original version of a new constitution replacing a constitution in place since 1995 and updated in 2013 and again in 2017.

 

TELFER EMBA ALUMNI ASSOCIATION CONSTITUTION

ARTICLE 1 – ORGANIZATION

1.1 The organization's name is the Telfer Executive MBA Alumni Association; its acronym is EMBAAA.

1.2 The Association is an alumni and candidate-led unincorporated association that works under the auspices and in direct collaboration with the Telfer Executive MBA Program.

1.3 Through its Board of Directors, it maintains the strategic direction and sets the agenda for the Association to deliver on its vision and mission and monitor progress.

1.4 The Board members shall carry out their duties diligently and professionally, avoid conflicts of interest, and follow the regulations and policies of the University of Ottawa.

1.5 The Association operates independently from the University of Ottawa Alumni Association (UOAA), an incorporated entity under Part II of the Canada Corporations Act. Graduates of the Telfer EMBA Program are also members of the UOAA.

 

ARTICLE 2 – PURPOSE

The vision, mission and cornerstones of the Telfer Executive MBA Alumni Association (EMBAAA) guide the priorities and positioning of the association.

2.1  Vision

An engaged, proud and globally connected Telfer Executive MBA Alumni community individually recognized as impactful leaders in business, society and philanthropy.

2.2  Mission

Working in partnership with the Telfer EMBA Program, our mission is to build a proud, lifelong dynamic community of mutual support empowering EMBA alumni and candidates in their pursuit of personal and professional growth while giving back locally and globally. We provide ongoing value to our members through networking, professional development and philanthropic activities that align with Telfer EMBA’s Global, Practical, and Relevant commitment.

2.3 Cornerstones

  • Connect EMBA alumni to the Telfer EMBA Program and with each other by fostering active participation and engagement in various activities and initiatives
  • Leverage professional development activities and EMBA Signature Projects to cultivate relationships with the business communities in the private, public and not-for-profit sectors
  • Strengthen our local and global community impact through meaningful social engagement
  • Recognize and celebrate the individual and collective impact of Telfer EMBA candidates and alumn

 

ARTICLE 3 - MEMBERSHIP

3.1 There are two classes of membership: Regular Member and Honourary Member.

3.2 Regular Members: include candidates and graduates of the Telfer EMBA Program, and each shall have one (1) vote in all the proceedings of the Association.

3.3 Honourary Members: lifetime membership in the Association is accorded to past and present Telfer EMBA staff and faculty members and any other persons on whom the Board confers honorary membership in recognition of outstanding contribution to the Association.

3.4 Honorary members do not have any voting rights but may participate in all activities of the Association, except for those activities reserved exclusively for Regular Members.

 

ARTICLE 4 – BOARD OF DIRECTORS

4.1 The Board comprises nine (9) voting Directors and three (3) non-voting participants. Of the (9) voting directors, eight (8) are Alumni, and the ninth (9th) is the Telfer EMBA Program Director or their designate.

4.2 Up to three (3) non-voting participants may include: two (2) Candidates, one each elected by their odd or even year cohorts; and the third (3rd) is the Telfer EMBA Program officer responsible for alumni relations unless identified as the designate of the Program Director. 

4.3 Directors are elected for a two-year term and may serve up to three (3) consecutive terms, up to a maximum of six years.

4.4 The Board is responsible for the Association’s overall strategic direction and management, and they   shall present a report of its activities at the Annual General Meeting.

4.5 The Board typically meets 9 (nine) times per year, either in person or virtually. Members are expected to have reviewed meeting materials in advance of the meeting. Additional time commitment may be required to work on special sub-committees or special projects.

4.6 Should a Director resign or be removed, the Board may appoint a new Director from its Regular Members. That person shall complete the term up to the next Annual General Meeting.

 

ARTICLE 5 – EXECUTIVE COMMITTEE

5.1 The Executive Committee comprises the Officers of the Association: President, Vice-President, Secretary, Past-President, Treasurer, Professional Development Director, Events Director, Marketing and Communications Director.  

5.2 The Board of Directors nominates officers from among the eight (8) serving alumni directors.

5.3 The Officers are nominated for two (2) years and may remain in the position for up to four (4) consecutive years.

5.4 An alumni or alumna occupying the position of EMBA Program Director may not simultaneously serve as an Officer of the Association.

5.5 A candidate may not serve as an Officer of the Association.

5.6 Should a vacancy occur among the President, Vice President, Secretary, or Treasurer, the Board may elect one of its members as a replacement until the next AGM.

5.7 The Executive Committee acts as a sounding board for matters moving forward to the Board, fulfills an agenda-setting role for the Board, and helps deliver on the vision, mission, and cornerstones of the Association.

 

ARTICLE 6 – OFFICERS' ROLES AND RESPONSIBILITIES

6.1 The President shall be the Chief Executive Officer of the Association. In fulfilling this responsibility, the President shall:

  1. provide leadership on overall direction and strategies of the Association
  2. preside over all meetings of the Association, and Executive Officers
  3. ensure continued development and execution of the rolling three-year Corporate Plan, including KPI measurement and reporting
  4. ensure Board performance and compliance with the terms of this Constitution
  5. act as the official representative and spokesperson of the Association at functions and events
  6. act as the 1st liaison with the Telfer EMBA Program and class Presidents, Telfer School of Management and other Telfer Alumni Associations
  7. act as an ex-officio member of all Association committees

6.2 The Vice-President shall, among other duties:

  1. assist in the discharge of all the President’s duties in all matters relating to the Association
  2. act in the absence or inability of the President
  3. orchestrate maintenance and refresh activities for the Association’s Governance the rolling three year Planning Cycle
  4. liaise with class Presidents, the Telfer EMBA Program and the Telfer School of Management
  5. perform other leadership duties from time to time as directed by the Board of Directors

6.3 The Past-President shall:

  1. ensure a smooth transition for the incoming President
  2. offer to assist in an advisory capacity to the incoming President, sharing the benefit of experience
  3. optionally serve as the chair of the Nominating Committee (unless up for election)

6.4 The Secretary shall:

  1. maintain the EMBAAA Operating Manual
  2. plan and organize the Annual General Meeting (AGM)
  3. provide notice in advance and coordinate the process of electing board members during the AGM
  4. issue notices of meetings and any other notices required for members
  5. review the Constitution on an annual basis to ensure relevance
  6. conduct requisite correspondence
  7. attend and keep accurate minutes and motions of all meetings
  8. ensure the books, papers, records (including paper and electronic forms), correspondence and documents belonging to the Association are securely stored for posterity
  9. ensure succession planning for incoming Secretary
  10. perform other duties from time to time prescribed by the Board of Directors

6.5 The Treasurer will oversee all aspects of financial management, including the challenge function,  and reporting of the EMBA Alumni Association's finances. The Treasurer shall:

  1. maintain budgets and requisite financial policies
  2. liaise with the Association’s financial institution
  3. request and secure annual funding from EMBA Program and Telfer
  4. prepare and present the financial report at the AGM
  5. with the approval of the Board, ensure deposits and payments are timely
  6. keep track of donations to Alumni Association
  7. render an account of all transactions as Treasurer and the financial position of the Association
  8. ensure succession planning for the incoming Treasurer
  9. perform other duties from time to time prescribed by the Board of Directors

6.6 The Partnerships and Professional Development Director shall serve to further partnerships and professional development opportunities by:

  1. Working in direct collaboration with the Telfer EMBA Program and the Telfer School of Management, to help secure alumni as guest speakers, featured articles and/or other relevant stories
  2. Seeking opportunities to collaborate with partners from the private, public and not-for-profit sectors that foster professional development or profile opportunities for the Alumni
  3. Promoting other development opportunities that are available to association members
  4. perform other leadership duties from time to time as directed by the Board of Directors

6.7 The Community Engagement and Events Director shall work to create networking opportunities and events that foster opportunities for the Alumni to remain connected and engaged with each other by:

  1. Supporting community engagement initiatives and broadening local and global participation
  2. Leading the logistical management of networking and other alumni events
  3. Support existing and develop new and innovative Alumni community engagement activities and events
  4. perform other leadership duties from time to time as directed by the Board of Directors

6.8 The Marketing and Communications Director shall work to create a positive public image for the Program and Alumni Association by:

  1. Highlighting career success stories of Alumni
  2. Managing all social media platforms
  3. Leading the development and implementation of the Communications Strategy, Calendar of Events, and marketing and communications action plan
  4. perform other leadership duties from time to time as directed by the Board of Directors

6.9 In addition to the Executive Committee, non-voting participants shall work to represent the membership and assist the executive committee members as required by:

  1. Participating in Ad Hoc roles and committees
  2. Working directly with executive committee members in the discharge of their duties
  3. Liaising with association members to gather feedback, champion participation, and actively seek ways to improve the effectiveness of the association
  4. perform other leadership duties from time to time as directed by the Board of Directors

 

ARTICLE 7 - NOMINATING COMMITTEE

7.1 The Nominating Committee shall consist of a Chair, the President (unless up for reelection), and at least two other Officers chosen by the Board. The Nominating Committee will be responsible for presenting each of the nominations for Board positions at the AGM.

7.2 The Nominating Committee should play an active role in fostering interest from the general membership and seek to recruit candidates for members of the Board. The Nominating Committee should aim for an inclusive Board, representing the diversity of the Telfer EMBA Program Alumni and Candidates.

 

ARTICLE 8 - OTHER COMMITTEES & CHAPTERS

8.1 The Board shall have the power to create such other committees and chapters as it deems necessary.

8.2 The Board shall have the power to recognize and specify terms of reference, objectives, the conduct of meetings, finances and all other matters for its committees and chapters, except those that fall under the jurisdiction of the Telfer EMBA Program or the University of Ottawa.

 

ARTICLE 9 – MEETINGS

9.1 The Association members meet at least once annually for its Annual General Meeting.  The objective is to report on its activities since the previous AGM, communicate with members, elect new Board Directors, and transact any other business brought before the members.

9.2 The AGM is to be held within 60 days of the first day of May. The newly elected Board meets immediately to elect its Officers or no later than 14 days following the AGM.

9.3 A Special General Meeting can be called at any time by the President or at the request of a minimum of twenty (20) regular members.

9.4 Meetings of the Board shall be held at least four (4) times per year at the call of the President or any three (3) Directors.

9.5 In the absence of both the President and the Vice President from any AGM, Special General Meeting or Board meeting, the members present shall elect from their number a Chair to preside over the meeting.

 

ARTICLE 10 - QUORUM AND VOTING

10.1 The presence of at least twenty (20) regular members of the Association constitutes a quorum at any AGM or Special General Meeting. Attendees can participate in person or through teleconference or any other communication platform.

10.2 Members must be in attendance to vote at any AGM or Special General Meeting. Voting can be done through a show of hands, secret ballot, electronic voting, or any combination thereof.

10.3 A vote at any meeting shall be carried by a majority vote and recorded in the Meeting Minutes. In the case of equality of votes, the question is deemed to have been lost but may be reintroduced later.

10.4 The election of new Directors can be conducted via secret ballot or through electronic voting. In the case of equality of votes, the vote must be repeated until a majority is attained.

10.5 A simple majority of five (5) Directors present in person, via teleconference or any communication facility, shall constitute a quorum at any meeting of the Board of Directors. No business shall be transacted at any meeting unless the requisite quorum is present.

10.6 At Board and Committee meetings, every question is decided by an informal vote unless a vote is requested by the President or any voting Board of Directors member.

 

ARTICLE 11 - OFFICIAL PUBLICATION AND NOTICES

11.1 The official publication of the Association shall be known as the Telfer Executive MBA Alumni Association webpage and is housed under the Telfer School of Management website.

11.2 Resolutions and nominations of Directors to be considered for election at the meeting of Association members are submitted in writing to the President at least thirty (30) days before the meeting, along with appropriate reasons for support. Any other resolution may be considered at the discretion of the President.

11.3 Notice of meetings, including the date, time and place, as well as the general purpose and supporting documentation, is given to each member by email at least twenty (20) days prior to the meeting.

11.4 Notice of meetings of the Board of Directors are sent by email no less than five (5) business days before the meeting is to occur. No written notice of a meeting is necessary if all members of the Board are present or if those absent have signified their consent to the meeting being held without notice and in their absence.

 

ARTICLE 12 - ALUMNI CHAPTERS

12.1 An Alumni Chapter shall comprise Members of the Association who assemble to form a geographic or special interest group.

12.2 To have official status, a Chapter shall make an application through a representative of the Board and the Telfer EMBA Program, which will make a decision regarding recognition.

 

ARTICLE 13 - FISCAL YEAR AND FINANCIAL ACCOUNTABILITY

13.1 The fiscal year of the Association shall begin on May 1 and end on April 30.

13.2 The Board of Directors shall give authority to the Treasurer to transact the financial business of the Association, and set out in the resolution of appointment the power to:

  1. execute any agreement relating to any financial institution and define the rights and powers of the parties hereto subject to the Association's roles and authorities
  2. make, sign, draw, accept, endorse, negotiate, lodge, deposit or transfer any of the cheques, promissory notes, drafts, acceptances, bills of exchange and orders for the payment of money and
  3. issue receipts for and orders relating to any property of the Association

13.3 Disbursement of any cheques, drafts or orders for the payment of money must be supported through a Resolution and signed by any two Executive Committee Members in accordance with financial controls.

13.4 Board Members do not have the authority to sign any contract on behalf of the University of Ottawa. Execution of any legal document in which the University of Ottawa, Telfer School, or the Telfer EMBA Program is purporting to assume a role, responsibility, obligation or liability must be approved in writing by the Program Director. All other documents may be signed by any person or persons on behalf of the Association, as appointed by the Board of Directors, consistent with the Association's role and financial controls.

13.5 Board Members do not have the authority to sign any contract on behalf of the University of Ottawa. Execution of any legal document in which the University of Ottawa, Telfer School, or the Telfer EMBA Program is purporting to assume a role, responsibility, obligation or liability must be approved in writing by the Program Director. All other documents may be signed by any person or persons on behalf of the Association, as appointed by the Board of Directors, consistent with the Association's role and financial controls.

13.6 Should the Association be dissolved, it is understood that any bank balances will be transferred to a Telfer School of Management Fund dedicated to enhancing the Telfer Executive MBA Candidates and Program.

 

ARTICLE 14 – AMENDMENTS AND REPEAL

14.1 Proposals to amend the Constitution may be made by the Board or by any five Members of the Association.

14.2 Amendments to the Constitution shall be subject to confirmation at the AGM by a majority vote of the Members present.

 

ARTICLE 15 – AMENDMENTS AND REPEAL

15.1 Proposals to amend the Constitution may be made by the Board or by any five Members of the Association.

15.2 Amendments to the Constitution shall be subject to confirmation at the AGM by a majority vote of the Members present.

 

ARTICLE 16 – CONFIDENTIALITY

16.2 The University of Ottawa and the Telfer School are subject to the Freedom of Information and Protection of Privacy Act (FIPPA). All records in the custody and control of the University, including the Association, may be subject to FIPPA.

16.2 Members of the Board of Directors and any other ad hoc committee must hold and keep in confidence all information they may obtain or receive in carrying out the work of such a committee. Information and records should be kept for the period established through best management practices.

 

EFFECTIVE DATE

This Constitution is effective on May 31, 2022, immediately upon confirmation.

 

CONFIRMED by the Alumni Members in accordance with the 2013 Association constitution by a vote held at the 2022-2022 Annual General Meeting on this 31st day of May 2022.

 

SIGNATORIES:

 

Telfer EMBA Alumni Association President

 

Telfer EMBA Alumni Association Vice-President

 

Telfer EMBA Program Director

 


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